Invite the Mobile Voting Project to Present at Your Organization’s Meeting

One of the most powerful ways to build support for mobile voting is to introduce the idea to organizations and communities you're already part of.

If you belong to a nonprofit, community organization, civic group, student organization, professional association, faith community, workplace, club, or other group, invite a member of The Mobile Voting Project team to join an upcoming meeting.

Our team can give a short presentation, explain how mobile voting works, answer questions, and talk about ways your organization can support the effort to make voting more accessible.

You make the introduction. We'll take it from there.

Why Invite The Mobile Voting Project?

Organizations are trusted messengers in their communities. When an organization learns about mobile voting and decides to get involved, it can help introduce the issue to an entirely new network of people.

A conversation with The Mobile Voting Project gives your organization an opportunity to:

  • Learn what mobile voting is and how it works.

  • Hear about mobile voting pilots and real-world experiences.

  • Learn about the security technology behind mobile voting.

  • Ask questions directly to members of The Mobile Voting Project team.

  • Discuss how mobile voting could benefit the communities your organization serves.

  • Explore opportunities for your organization to support or get involved with The Mobile Voting Project.

You don't need to be an expert on mobile voting yourself. Your job is simply to help start the conversation.

Who Should You Invite Us to Speak With?

Think about the organizations and communities you're already connected to.

That could include:

  • Community and neighborhood organizations

  • Nonprofits

  • Civic and voting organizations

  • Disability advocacy organizations

  • Veterans and military organizations

  • Student organizations and campus groups

  • Faith communities

  • Parent and family organizations

  • Professional associations

  • Labor organizations

  • Service organizations

  • Business and community associations

  • Advocacy organizations

  • Clubs and other membership organizations

And don't overlook smaller groups. A presentation to 10 engaged community leaders can be just as valuable as speaking to an audience of hundreds.

Step-by-Step: Invite The Mobile Voting Project

STEP 1: Think About the Organizations You're Connected To

Start with the groups where you already have a relationship.

Ask yourself:

  • What organizations am I a member of?

  • Where do I volunteer?

  • What community groups do I participate in?

  • Are there professional or alumni organizations I'm connected to?

  • Are there student, parent, neighborhood, faith, or civic groups I know?

  • Do I know someone who leads an organization that might be interested in voting access?

You don't need to know the organization's executive director or president. Any connection that can help start a conversation is useful.

STEP 2: Identify the Right Person

Find out who organizes meetings, schedules guest speakers, or makes decisions about outside presentations.

Depending on the organization, that could be:

  • An executive director

  • A board member

  • A chapter president

  • A program director

  • A community engagement staff member

  • A student organization president

  • A committee chair

  • A meeting organizer

If you're unsure, ask someone in the organization who would be the best person to contact.

STEP 3: Make the Ask

Send them a short email or message asking whether they would be interested in having someone from The Mobile Voting Project join an upcoming meeting.

You don't need to give them a complete presentation yourself. Keep your message simple.

Explain that The Mobile Voting Project is a nonpartisan nonprofit working to expand access to secure mobile voting and that a member of the team would be happy to speak with the organization about the issue and answer questions.

If you have a personal reason you think the organization should hear about mobile voting, include it.

STEP 4: Connect Them With Us

If they're interested, make an introduction to bryce@mobilevoting.org.

A simple email connecting the organization and The Mobile Voting Project is all you need to do.

From there, our team can work directly with the organization to determine the best date, format, and length for the presentation.

STEP 5: Help Us Understand the Audience

If you can, give The Mobile Voting Project a little background before the meeting.

Tell us:

  • What the organization does.

  • Who will be attending.

  • Approximately how many people you expect.

  • How much time we will have.

  • Whether the meeting is virtual or in person.

  • Why you think mobile voting might resonate with the group.

  • Whether there are particular questions or concerns you expect from members.

This helps us tailor the conversation to the organization rather than giving everyone the same presentation.

STEP 6: Join the Meeting

If possible, attend the presentation yourself.

You made the connection, so seeing a familiar face can help introduce our team and establish why you thought this conversation would be valuable.

You can also share your own reason for supporting mobile voting if you're comfortable doing so.

STEP 7: Help Turn the Conversation Into Action

The presentation doesn't have to be the end of the organization's involvement.

If the group is interested in supporting mobile voting, there are many ways it can take the next step, including:

  • Signing on as an official partner of The Mobile Voting Project.

  • Writing a letter of support for mobile voting.

  • Sharing information about mobile voting with members.

  • Publishing or co-signing an op-ed or letter to the editor.

  • Providing testimony or communicating with decision-makers.

  • Connecting The Mobile Voting Project with other organizations.

  • Inviting members to volunteer or get involved.

  • Sharing The Mobile Voting Project's resources on social media or in newsletters.

  • Working with The Mobile Voting Project on opportunities in your community.

Our team can help the organization identify an opportunity that makes sense for its mission, capacity, and members.

Tips for Making a Successful Invitation

Start with organizations you know.
A warm introduction from a member, volunteer, employee, or supporter is much more powerful than a cold email.

Make it easy.
The organization doesn't need to organize a major event. We can join a meeting that's already happening and tailor the presentation to the time available.

Don't worry about knowing all the answers.
You aren't being asked to become an expert on mobile voting. That's why you're inviting us! If someone has a question you can't answer, tell them you'd love to connect them with our team.

Explain why you thought of them.
If the organization works with students, voters with disabilities, veterans, caregivers, rural communities, or another constituency that could benefit from expanded voting options, explain that connection.

Think beyond traditional voting organizations.
Mobile voting is about accessibility and participation, so organizations don't need to work primarily on elections to have a stake in the conversation.

Ready to Make an Introduction?

Think of one organization you're connected to that should hear about mobile voting.

Reach out and ask whether they'd be willing to give The Mobile Voting Project a few minutes at an upcoming meeting.

If they say yes, connect them with bryce@mobilevoting.org, and we'll take it from there.